Define service categories as checkboxes
Pre-defined service categories let you filter the vendor pool by capability immediately. Open-text descriptions vary too widely to filter reliably at scale.
Free template · 12 fields included
Vendor Application Form Template
Standardize how you evaluate and onboard new vendors, suppliers, and contractors. Collect company details, services offered, years in business, references, and supporting documents — all in one form.
No credit cardFree forever planCustomizable fields
Fields included
12 pre-built fields, ready to customize.
#
Field label
Type
Required
1
Company Namee.g. Acme Supplies Inc.
Short text
Yes
2
Primary Contact Namee.g. Jane Smith
Short text
Yes
3
Email Addresse.g. jane@acme.com
Email
Yes
4
Phone Numbere.g. (555) 000-0000
Phone
Yes
5
Company Websitee.g. https://acme.com
Short text
No
6
Company Size
Dropdown
No
7
Years in Business
Dropdown
No
8
Products / Services Offered
Checkboxes (multiple choice)
Yes
9
Description of Products / Servicese.g. Describe what you offer and your key differentiators...
Long text
Yes
10
References (past clients)e.g. Company name and contact for 2-3 references
Long text
No
11
Company Profile / Brochure
File upload
No
12
Certifications / Licenses
File upload
No
All fields are fully customizable — add, remove, or reorder after opening the template.
Use cases
Who uses this template.
Procurement teams screening new suppliers
Operations teams onboarding service contractors
Marketplaces collecting seller or vendor applications
Event organizers managing vendor booth applications
Best practices
How to get the most from this form.
Ask for references early
Two or three reference contacts upfront saves a separate email exchange later. Vendors who hesitate to provide references at the application stage are a signal.
Request certifications as file uploads
ISO certifications, business licenses, and industry credentials are key evaluation criteria. A file upload field at intake means you have them before the review call.
Set clear response time expectations
Tell applicants in the confirmation message how long your review process takes and what the next step is. Ambiguity creates unnecessary follow-up emails.
FAQ
Common questions.
What should a vendor application form include?
A vendor application should collect: Company name, Contact details, Company website, Size and years in business, Services/products offered, Description of key differentiators, References, and supporting documents (brochure, certifications). This template covers all of these.
How do I evaluate vendor applications consistently?
Export submissions to CSV (Formiqa Pro) and evaluate against a consistent scorecard. Key criteria typically include: years in business, reference quality, certifications, and service-category match. Using the same criteria for every application reduces inconsistency.
Can vendors upload certifications and company brochures?
Yes. The vendor application template includes two file upload fields — one for company profile/brochure and one for certifications. Accepted formats include PDF, DOCX, PPTX, and images.
How do I manage a large volume of vendor applications?
Filter submissions in your Formiqa dashboard by service type or company size. Export to CSV for team review. For very large volumes (hundreds of applications), export to a spreadsheet and assign scoring columns for each reviewer.
Can I use this for event vendor applications?
Yes, with minor customization. Replace 'Products/Services Offered' with booth categories, add a 'Booth size preference' field, and adjust the budget and company size fields to fit your event context.
Use this template for free.
All 12 fields included. Customize and publish in minutes.
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