A field-ready inspection report form with technician details, issue checklists, photo uploads, and digital signature capture. Built for pest control, property maintenance, HVAC, and any field service workflow.
An inspection report is the document a field technician leaves behind after a site visit, and it does double duty: it tells the client what was found and what was done, and it becomes your record if that work is ever questioned. The real problem it solves isn't data entry — it's proof. When a customer disputes a charge, a property manager asks why the ants came back, or an insurer wants evidence a treatment happened, the report is what you fall back on. A verbal 'we handled it' or a photo texted from a personal phone doesn't survive that scrutiny. A structured report, filled out at the site while details are fresh, does.
A well-built inspection form mirrors the sequence of an actual visit rather than a generic contact form. This template does exactly that: it opens with who was there and where (Technician Name, Client Name, Intervention Address), classifies the job with a Type of Visit dropdown — Initial Inspection, Follow-up Treatment, Emergency, or Scheduled Maintenance — then captures findings as checkboxes (Mice, Rats, Cockroaches, Ants, Bedbugs, Termites, Other) so a tech taps instead of types. Product Used and Remarks record what was applied and any conditions to watch, two photo fields document the site, and a required Technician Signature closes it out. One detail that separates a usable field form from a frustrating one: the photo fields here accept HEIC, so an iPhone shooting in its default format uploads without the technician having to convert anything.
The Client Cooperation Level field (Cooperative, Partially Cooperative, Not Cooperative) is the kind of thing only someone who has run field crews thinks to add — it quietly documents access problems that later explain a failed treatment or a re-visit charge. Publish the form once and give techs the URL as a home-screen bookmark; every visit reuses the same link, and each submission lands in your dashboard with its photos and a timestamp attached.
All fields are fully customizable — add, remove, or reorder after opening the template.
The Technician Signature field is required for a reason: a signature drawn while the tech is still standing on the property is far stronger evidence than one added later. If your customer is present, consider having them sign — a signed acknowledgment that the visit happened shuts down most billing disputes before they start.
The Issues Found checkboxes ship with common pests (Mice, Rats, Cockroaches, Ants, Bedbugs, Termites). Edit that list to match what your region and contracts actually deal with, and keep 'Other' plus the Remarks field for the exceptions. Tapping boxes is far faster in the field than typing, and it keeps your data consistent enough to spot recurring problems across sites.
Each Formiqa submission is stamped with the time it was received, and the two photo fields accept phone-camera formats including HEIC. A photo of a bait station or a moisture stain, tied to a date, is the single most persuasive piece of a report. Make photos a habit even when the site looks clean — the visit where nothing was wrong is the one you'll wish you documented.
An Initial Inspection, a Follow-up Treatment, and an Emergency call-out have different billing and scheduling consequences. Because this dropdown is required, every report is classified the moment it's filed, which makes it trivial to filter your exported records by visit type when you're invoicing or scheduling the next round.
Client Cooperation Level looks minor until a treatment fails because the tech couldn't reach a room or the client didn't prep as instructed. Recording 'Partially Cooperative' or 'Not Cooperative' at the time gives you a documented reason for a re-visit and protects the technician from being blamed for a result they couldn't control.
Field techs fill this out one-handed on a phone, often with gloves or poor signal. Walk through the whole form on an actual smartphone — confirm the photo upload pulls from the camera and the signature pad is comfortable on a small screen — before you hand the link to your team.
All 11 fields included. Customize and publish in minutes.
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