Email notifications

When someone submits one of your forms, Formiqa can send two kinds of email: a notification to you, the form owner, and an optional confirmation to the respondent who filled it out. Both are configured in the builder's Notifications panel, and both are off-by-default in the sense that you control exactly what goes out.

Notify yourself on every submission

The owner notification is sent to your account (login) email every time your form receives a submission. This is the address you signed up with — Formiqa does not ask you for a separate recipient list, so notices always land in the inbox tied to your account.

If you do nothing else, a default notification is sent for you: it tells you the form was submitted and carries the answers. To make it more useful — a clear subject line, only the fields you care about — customize it with a template.

Customize the notification

A notification template has two parts: a subject and a body. In both, you can insert variables wrapped in double curly braces that Formiqa substitutes with data from the submission before sending. Field variables use the field's name, so {{email}} is replaced with whatever the respondent typed into your email field.

• {{form_title}} — the title of the form that was submitted.
• {{email}} — the value of a field named "email" (any field can be referenced by its name the same way).
• {{name}} — the value of a field named "name", handy for a personal-sounding subject line.

Confirm receipt to the respondent

You can also send a confirmation email to the person who filled the form — a short "thanks, we got it" message. This is optional and only goes out when both conditions are met:

• You have turned on the send confirmation email setting for the form.
• The submission actually contains an email address for Formiqa to send to.

If the form has no email field, or a respondent leaves it blank, there is nowhere to send the confirmation — so it is simply skipped for that submission.

Set it up

1. 1Open the form you want to configure in the builder.
2. 2Go to the Notifications panel.
3. 3Leave the owner notification on, and optionally edit its subject and body, inserting variables where you want submission data to appear.
4. 4To thank respondents, toggle send confirmation email on — making sure the form has an email field so there is an address to send to.
5. 5Save. The next submission triggers your emails.